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Decision packThe ERP decision pack for your buying committee.
One page per role. Forward it to your CFO, your operations lead and your IT owner, so each knows what they approve at each of the four sign-off gates and what to ask any implementation partner, including us.
Finance and the numbers
Why it matters to you
You sign the budget and live with the numbers. The ERP decides how fast you close, how clean your VAT and e-invoicing data is, and whether the board sees one version of the truth.
Risks to watch
- A price that grows after the build starts, through change requests and unclear scope
- Opening balances and open items that do not reconcile at go-live
- VAT, corporate tax and UAE e-invoicing (PINT AE) left until the end
- Reports that still need spreadsheets to rebuild at month end
What you approve at each gate
- Gate 1: blueprintThe fixed price, the signed scope and the payment schedule tied to each gate.
- Gate 2: buildChart of accounts, tax codes, approval limits and the reports you need on day one.
- Gate 3: migrationReconciled opening balances, open receivables and payables, and stock value against the old system.
- Gate 4: go-liveThe cut-over plan, the first month-end close plan and launch cover in place.
Questions to ask any partner
- What exactly does the fixed price include, and how is anything outside it agreed?
- How will you prove the migrated balances match before we switch over?
- How is UAE e-invoicing handled: which provider, and who maps our invoices to PINT AE?
- Who supports our first month-end close after go-live?
Kaido IT Solutions. Fixed-price, phased ERP delivery with four sign-off gates, by industry experts. kaidolab.com
How the business runs every day
Why it matters to you
Your teams use the system every hour. If it does not fit how orders, stock, projects or service really run, people go back to spreadsheets and WhatsApp.
Risks to watch
- A design built around the software demo, not your real processes
- Branches, warehouses or sites set up differently from how they work
- One training session for everyone instead of training by role
- A go-live date in your busiest period
What you approve at each gate
- Gate 1: blueprintThe process map: order to cash, purchase to pay, stock and projects as they run today, and what changes.
- Gate 2: buildThe configured flows, tested by your own team leads on your own data.
- Gate 3: migrationUser acceptance: each team signs off its daily tasks end to end.
- Gate 4: go-liveThe go-live date, the cut-over plan and who to call in the first 30 days.
Questions to ask any partner
- Will the person who maps our processes also deliver the build?
- How do you handle a process the standard software does not cover?
- How is training split by role, and is it on our own data?
- What support do we get in the first 30 days after go-live?
Kaido IT Solutions. Fixed-price, phased ERP delivery with four sign-off gates, by industry experts. kaidolab.com
Systems, data and access
Why it matters to you
You own what connects to the ERP, who can reach it and what happens when it changes. Integrations and data quality decide whether the project holds after go-live.
Risks to watch
- Integrations scoped late, after the price is agreed
- Data migration treated as a one-off export with no reconciliation
- Custom code that breaks on the next version upgrade
- Access roles and approvals set up at the last minute
What you approve at each gate
- Gate 1: blueprintThe integration and data map: every system that connects, every data set that moves, and who owns each.
- Gate 2: buildIntegrations, roles and permissions built and tested in a test environment.
- Gate 3: migrationThe migration rehearsal results and the reconciliation report.
- Gate 4: go-liveThe cut-over and rollback plan, and the support arrangement under contract.
Questions to ask any partner
- Which integrations are in the fixed price, and how are they tested?
- How is custom work built so it carries through upgrades?
- Where is our data hosted, and who has access during the project?
- What does support after go-live cover, and how are requests handled?
Kaido IT Solutions. Fixed-price, phased ERP delivery with four sign-off gates, by industry experts. kaidolab.com
Talk it through with an industry expert.
Bring the whole committee to a free 30-minute call. You leave with a written next-step summary.