Property businesses run on units, contracts and dates, and most of them run on spreadsheets. Kaido implements systems that hold every unit, tenancy and service charge in one place, with revenue recognised the way the auditor expects.
Rent, deposits and commissions are posted to one income account, so revenue by building, unit and owner needs a monthly spreadsheet exercise.
Renewal dates, post-dated cheques and Ejari registrations are tracked by memory, so increases are missed and bounced cheques surface late.
Service charge budgets, collections and arrears are reconciled by hand, and owners wait weeks for statements that still raise questions.
Tenant requests arrive on WhatsApp, contractor jobs are untracked, and recharges to tenants or owners are forgotten.
Each building, floor and unit is a record with its owner, size, status and history. A tenancy contract is attached to the unit with its term, rent, payment schedule and deposit, and the system generates the invoices on the agreed dates. Post-dated cheques are logged against the schedule, presented on their dates and flagged when returned. Renewals appear on a dashboard ninety days out with the permitted increase.
Revenue is recognised per unit and per period, so a vacancy report, an owner statement or a building profit and loss is a filter rather than a project. Deposits sit on their own liability account until release.
Service charges are budgeted per building, apportioned by unit share, invoiced and collected with arrears tracking. Maintenance requests come in through a tenant portal or app, are assigned to an in-house team or contractor, and recharged where the lease allows. Brokerage commissions, if any, are calculated from the same contract record.
VAT treatment in property is mixed: residential leases are exempt, the first supply of new residential property is zero-rated, and commercial leases and sales carry 5%. Service charges and management fees are standard-rated. The system must assign the treatment per unit and contract so input VAT recovery is apportioned correctly.
Corporate tax at 9% on profit above AED 375,000 applies to most property companies, with specific rules for qualifying free zone entities and investment structures. Revenue recognition per unit and period gives the auditor a clean trail.
E-invoicing starts 1 January 2027 for revenue of AED 50 million or more and 1 July 2027 for the rest, in PINT AE format via an Accredited Service Provider on the Peppol five-corner model. Recurring rent and service charge invoices are high volume, so automation matters. Larger groups needed an ASP by 30 October 2026; delay costs AED 5,000 per month.
The price is fixed before configuration. Discovery covers your portfolio structure, contract types, cheque handling, service charge model and owner reporting, and produces a signed scope.
Delivery runs through design, configuration, migration of units, active contracts and balances, user testing on live renewals and collections, go-live and hypercare. Every phase closes with a gate you approve.
Contract migration is validated unit by unit against the existing schedule before go-live. After that, a support contract keeps the same consultants on your account for changes and the next phase.
Each tenancy payment schedule records the cheque number, bank and due date. The system holds the cheques as received but not yet realised, prompts the team to present them on the date, posts them to the bank on clearance and flags returns with the follow-up owed. Cash flow forecasts use the schedule, so expected collections are visible months ahead.
Yes. A portal lets owners download statements and see occupancy and collections for their units, and lets tenants view invoices, pay online where a gateway is connected and raise maintenance requests. Access is restricted to their own records. This cuts most of the email and WhatsApp traffic that property teams handle today.
Yes. Each owner is a separate account with their units, income, expenses, management fees and distributions. Owner statements are generated per period, and funds held on behalf of owners are kept separate from the management company's own accounts. Where the owners are separate legal entities, multi-company handles the ledgers.
Ejari and DLD registrations are tracked in the system with their reference numbers and dates, and reminders run from them; direct integrations depend on what the authority currently allows. Listing portal feeds and CRM lead capture are integrated where the portal provides an API. The scope confirms which integrations are feasible at the time of the project.
Tell us what runs the business today. A senior consultant replies within one business day with the platform that fits and a price range.