Contractors lose margin between the tender estimate and the final account. Kaido implements systems that track every project from budget to certified payment, so the office knows what each site is costing before the month closes.
IPCs are built in Excel, retention is tracked by memory, and nobody can say what is certified, invoiced, collected and still held by the client.
Materials, labour, plant and subcontractor costs land in accounting weeks after the site spent them, so project managers see overruns only at final account.
Subcontractor certificates, advances, retention and back charges are settled from email threads, which means duplicated payments and disputes at handover.
Material issued to sites is expensed on purchase, so stock on site, transfers between projects and returns to the yard are invisible.
Every project starts as a budget broken into the same cost heads the estimator used: materials, labour, plant, subcontractors, preliminaries. Purchase orders, timesheets and subcontractor certificates are coded to a project and a cost head at the moment they are raised, not when accounts posts them. The project manager opens one screen and sees committed cost, actual cost and budget remaining per head.
Client billing follows the contract. The system holds the bill of quantities or milestone schedule, produces the interim payment certificate from measured progress, applies retention at the agreed percentage and tracks the retention receivable until release. Variations are logged against the contract value so the final account is a report, not a reconstruction.
On the subcontractor side, certificates are matched to the main contract progress, advances are recovered automatically and back charges are deducted before payment. Site stores hold stock at cost, so material moved between projects is a transfer rather than a second purchase. Month end becomes a check, not a rebuild.
VAT at 5% applies to construction services, with the date of supply tied to certification and payment. The system must raise the tax point correctly on each interim certificate, handle retention VAT on release and treat advances properly, or the FTA return will not reconcile to the ledger.
Corporate tax at 9% on profit above AED 375,000 makes project-level cost allocation a tax matter, not only a management one. Work in progress, accruals for uncertified work and subcontractor provisions need a consistent method the auditor can follow.
E-invoicing starts 1 January 2027 for businesses with revenue of AED 50 million or more, and 1 July 2027 for the rest. Invoices must be issued in PINT AE format through an Accredited Service Provider under the Peppol five-corner model. Contractors above the threshold needed an ASP appointed by 30 October 2026. Late compliance carries a penalty of AED 5,000 per month.
Kaido agrees a fixed price before any build starts. The scope comes from a short discovery of your contracts, cost structure and reporting, written up as a requirements document you sign.
Delivery runs in phases: design, configuration, data migration of open projects and balances, user testing on your real contracts, go-live and hypercare. Each phase ends with a gate you approve before the next begins, so nothing moves without your sign-off.
After go-live, support runs under a contract with named consultants who know your projects. The consultants who designed the system are the ones who build it.
Yes. The certificate layout is a report built on the measured progress, retention and previous certifications held in the system. Most contractors need two or three layouts to match consultant and client templates, and these are agreed during design. The underlying figures stay in one place, so the certificate, the invoice and the ledger always agree.
Client retention is deducted on each certificate and tracked as a receivable until release conditions are met. Subcontractor retention is held the same way as a payable. Both sides sit on their own accounts, release on defect liability dates can be scheduled, and the VAT treatment on release is handled by the system rather than by a manual journal.
Multi-company is standard on Odoo Enterprise, Business Central and SAP Business One. Each entity keeps its own ledger and VAT registration, while group reporting consolidates projects across them. Intercompany plant hire and shared staff are handled with intercompany transactions, which keeps each entity's corporate tax position clean.
Yes. Material requests, timesheets, delivery confirmation and progress updates run on mobile, and approvals go to the project manager's phone. Office staff keep the full desktop system for costing and certification. Most contractors restrict site users to a few screens so training takes hours, not days.
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