A seven-phase Odoo programme for a RAK aluminium and glass fabricator, one gate at a time.

The challenge

Alfa Aluminium & Glass fabricates aluminium and glass for project contracts out of Ras Al Khaimah: extrusion, fabrication and glazing, with teams in the factory and on site. Each contract runs through enquiry, quotation, purchasing, production and staged invoicing, and those steps were handled in separate tools and spreadsheets.

As the volume of contracts grew, the business wanted one system to carry a project from first enquiry to final invoice, with manufacturing and HR added once the core was stable. Rather than a single large go-live, the owners asked for a programme they could approve and fund one phase at a time.

What we did

Kaido is delivering a phased Odoo programme that follows a project contract from enquiry to fabrication, installation and invoice.

• Phase 1 covers CRM, sales, purchase, inventory, projects and accounting on one database
• Phase 2 adds manufacturing: bills of material and work orders for extrusion, fabrication and glazing
• Phase 3 adds HR for factory and site staff
• Each phase has a fixed scope, a fixed price and a signed approval gate before the next one starts

Scope and price fixed before we build; one approval gate per phase.Kaido IT Solutions

Why it worked

Kaido structured the engagement as seven phases, each with its own blueprint, fixed price and approval gate. Phase 1 puts CRM, sales, purchase, inventory, projects and accounting on one Odoo database, so the commercial and financial thread of every contract exists before manufacturing is layered on top. The senior consultant who scoped the programme leads delivery, and data is migrated and reconciled before each go-live rather than fixed afterwards.

The next gate is the Phase 1 go-live and sign-off. Only then does Phase 2, manufacturing, begin its own blueprint, followed by Phase 3 for HR. Each gate is a point where Alfa can pause, adjust or continue with the full picture in front of them.